Form I-9: How, When and By Whom Does It Need to Be Completed
A correctly filled out and filed I-9 form on the part of the employee and employer is a crucial start to the hiring process. So let’s dig into the specifics of understanding both how to complete form I-9 and timeline for this important document.
Form I-9 for the EmployeeA new hire must return their I-9 form no later than the first date of hire. They should fully complete section 1 and verify that everything is accurate. Once they submit the form, the employer takes over the I-9 process.
Form I-9 for the EmployerOnce an employer has received a new hire’s paperwork, they will complete form I-9. First, they must physically examine the documents provided by the employee as evidence of identity and work authorization.
The goal of this examination is to ensure the employee is who they say they are. And once the employer is confident the I-9 information is genuine, they will proceed to Section 2 of the form.
Form I-9 TimelineOnce the employee’s information is verified, the employer must complete Section 2 within three business days of the date of hire. Here is an example timeline for completion:
- An employee begins work on a Monday
- The employer has until Thursday of that week to complete the Form I-9
This is known as the Monday-Thursday Rule
After the Form I-9 Is CompletedLastly, the employer must retain the complete Form I-9 and any supporting documents for the required retention period.
Section 3 must be completed by the employer on the date of rehire. It’s also important to note that in the case of re-verification, Section 3 must be completed before the work authorization expires.
A correctly completed and filed I-9 form is an important task on behalf of both the employee and employer as they begin their new working relationship.